DoPT: Online generation and recording of Annual Performance Assessment Report (APAR)
Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW (Smart Performance Appraisal Report Recording Online Window) for all Organised Group ‘A’ Services – Extension of timelines for completion of APAR for the year 2017-18
No.21011/02/2015.A-II (Part.II)
Government of India
Ministry of Personnel, P.G. and Pensions
Department of Personnel & Training
North Block, New Dlehi-110001
Dated the 21 May, 2018
Office Memorandum
Subject: Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW (Smart Performance Appraisal Report Recording Online Window) for all Organised Group ‘A’ Services – Extension of timelines for completion of APAR for the year 2017-18.
The undersigned is directed to invite a reference to this Department O.M. of even number dated 16th April, 2018 on the above subject.
2. As some of the Cadre Controlling Authorities of Organised Group ‘A’ Services are facing practical difficulties in getting the self-appraisal of the officers under their cadre on SPARROW web portal due to technical problems, it has been decided that the target dates prescribed in this Department O.M. No.21011/1/2005-Estt.(A) (P(II) dated 23rd July, 2009 be further relaxed as one time measure only for online generation, filling up of self-appraisal, reporting, reviewing and acceptance of APAR for the year 2017-18 through SPARROW web portal. The revised target dates for recording of APAH online for the year 2017-18 is enclosed as Annexure. This relaxation is subject to the condition that no remarks shall be recorded in the APAR for the year 2017-18 after 31.12.2018. Where the reporting, reviewing and accepting authority fail to record their comments within the time frame, the officer may be assessed on the basis of the overall record and self-assessment for the year, if he has submitted his self-assessment within the stipulated time.
3. This has the approval of Secretary, DoPT.a
sd/-
(Ashwin Dattetraya, Thakre)
Deputy Secretary to the Government of India
Annexure to DoPT OM No.21011/02/2015-Estt.A-II(Part-1I) dated 21 May, 2018
Time schedule for generation and recording of APAR for the year 2017- 18 through SPARROW web portal.
| S.No | Activity | Date by which the No. activity to be completed |
| 1 | Submission of self-appraisal to the reporting officer |
31st July, 2018 |
| 2 | Forwarding of report by reporting officer to reviewing officer | 16th August, 2018 |
| 3 | Forwarding of report by Reviewing Officer to Administration/APAR Cell or the accepting
authority (wherever provided) |
31st August, 2018 |
| 4 | Appraisal by accepting authority, wherever provided | 15th September, 2018 |
| 5 | (i) Disclosure of APAR to the officer reported upon where there is no accepting authority (ii) Disclosure of APAR to the Officer reported upon where there is accepting authority |
10th September, 201825th September, 2018 |
| 6 | Receipt of representation, if any, on APAR | 15 days from the date of communication |
| 7 | Forwarding of representation to the competent authority (i) Where there is no accepting authority for APAR (ii) Where there is accepting authority for APAR |
30th September, 2018 31st |
| 8 | Disposal of representation by the Competent authority |
Within one month of the date of receipt of representation by the competent authority |
| 9 | Communication of the decision of the competent authority on the representation by the APAR Cell |
Within 15 days of finalization of decision by competent authority |
| 10 | End of entire APAR process, after which the APAR will be finally taken on record | 31st December, 2018. |
Source: DoPT